Are you in true control of your tax practice? Does it run like a well oiled machine?
Or does running your practice feel like herding cats? Like you’re a juggler with too many eggs in the air, and they’re all about to come falling down with a mighty splat?
The key to running an efficient, stress-free tax practice is to use systems in everything you do. Everything from your marketing to new client intake to when you order more toilet paper should all be heavily systemized.
Everything in your practice should be planned out well in advance, and you should have written checklists for just about everything that needs to get done in your practice.
Perhaps you’re thinking that this sounds a bit too controlling. The reality couldn’t be further from the truth. Running a business based on best practices and well thought out systems and checklists is quite liberating. Running your practice this way frees up the time you’d spend putting out fires, and allows you to focus on getting more clients and increasing your billable hours.
Systems provide efficiency and create time in your day. In addition, removing unnecessary tasks, delegating tasks that are below your pay level, and making intelligent use of service providers all equate to what I refer to as “tax-happy!”.
Imagine no more running around like a chicken with it’s head cut off. Picture no more staff interruptions over trivial matters. Imagine doubling or even tripling your tax resolution case load, with no additional working hours. Think about doing 200 additional 1040 returns this coming tax season, with no additional staff.
These things are all possible through the extensive application of systems within your practice.
Today I’d like to share with you something that we’ve never done before that can make running your dream tax practice a reality.
On Mondays in December (Dec. 3, 10, 17, and 31), we are producing a groundbreaking webinar series that will show you how to:
- Reduce the stress and anxiety of running your tax practice
- Automate repetitive tasks
- Determine tasks that can be eliminated or delegated
- Put your lead generation marketing on auto-pilot
- Streamline your tax resolution case flow for maximum efficiency
- Implement systems and checklists to operate your practice from, freeing you from time-consuming “emergencies”
In a series of 60 to 90 minute webinars, you’re going to learn how to dramatically transform your practice, and create a tax firm that runs on your terms.
For a complete outline of what we’ll be covering, and to register, visit the Tax Practice Success Automation webinar page.
Creating the tax practice of your dreams doesn’t need to remain a dream – it can become a reality. As already mentioned, the single key to creating that new reality is to run your practice using proven best practices, coordinated into a series of checklists and systems for everything that needs to get done in your practice.
Let me give you an example of this from my own tax practice. When a new client hires me, I use a 66-point checklist covering my new client intake procedure. This checklist covers everything I need to tell the client, do for the client, do with the IRS, and do within my own internal systems in order to get a new case started.
This checklist ensures that I process the Power of Attorney and Form 8821 and get it to the right people. This checklist reminds me to do little things, such as ask the client if the fax number they gave me is OK to use for sending private communications or not.
Do I really need the checklist? In all reality, probably not. I’ve worked enough tax cases that I know what I’m doing, and the process of new client intake is more or less the same each and every time. However, the checklist frees me from having to worry about missing something. With the checklist, I’m reminded to check the small, esoteric stuff that doesn’t apply to every case, but that if it does apply, can make a huge difference for a client.
The beauty of applying checklists to IRS processes is that they are inherently very “checklistable”. In other words, the IRC and the IRM says what they say. Oftentimes, the IRM, forms, and publications produced by the IRS are checklists in and of themselves.
But what about non-IRS procedures, such as your marketing? Do you have a newsletter editorial calendar planned out 12 months in advance? Do you already know what you’re doing for the April 1-15 tax season push? If not, you should, and this is all comes back to using systems to run your practice.
Nothing in your practice should come up as a surprise. There is nothing that your staff should have a question about how to handle — because their should be a checklist for it. You should be able to come and go from your office in between your own appointments as you please, without any interruption in the flow of business.
Let me say that again: Except during your scheduled client appointments, you should be able to leave the office and nobody notices.
Doing this requires systems, procedures, checklists, automation, delegation. Any word you want to use to describe it, systemizing your practice is the key to running a practice where the cats all line up like little soldiers and dance their proper parts, rather than you ending up clawed and bruised from trying to herd feral cats into a pen.
If you’d like to join us for this groundbreaking webinar series that runs through the month of December, please register now.
You can register for just the webinar you most want to attend, or register for the entire series. If you register for all three, you’re also invited to a fourth bonus webinar to be held on December 31st, in which I’ll reveal the secret, dark magic marketing tactics I use when either myself or a coaching client wants to wage “guerilla marketing warfare” on their competition. This will be the first time I’ve ever revealed these tactics to anybody but my highest paying clients, and this webinar will NOT be recorded – you must attend live in order to get this information.
The Tax Practice Success Automation Webinar Series is being offered first this week to my readers, but will be made available to the general public next week. There are only 25 seats available on each webinar, and the price will be increased by about 30% next week when we open it up to everybody else. So be sure to register today to not only guarantee yourself a seat, but also to get the reduced pricing.
Again, the reduced price for Tax Marketing Tips readers will only last this week. Come next Monday, the price will increase to $97 for the entire webinar series, so register today.